How to Implement the Testing and Vaccine Mandates

How to Implement the Testing and Vaccine Mandates

Federal agencies, state departments, and large companies are all implementing vaccine mandates. The approach has become the new standard workplace safety procedure as we continue to navigate COVID-19. President Biden has ordered OSHA to create a rule mandating businesses with more than 100 employees require workers to get vaccinated or be tested weekly. Employers are actually anxiously awaiting OSHA’s ETS. 

Developing the vaccine policy is only the first hurdle, once in effect tracking employee compliance will place a heavy burden on human resource officers. They have to maintain a secure record of all employees who are fully vaccinated as well as unvaccinated employees’ weekly test results.

See how our solution can help you comply with OSHA’s ETS!


Who is implementing the mandate? 

At least 19 states have established testing and vaccine mandates. Federal employees are required to get vaccinated or submit to masking, biweekly testing, and social distancing. Soon, companies with over 100 employees will all be required to have a vaccine tracking or testing protocol. Several leading companies – Ford, Google, and Citigroup have already announced a vaccine mandate. According to a recent survey, more than half of employers plan to implement vaccine mandates.

States with Testing or Vaccine Mandates Large Companies who already have Vaccine Mandates
California  Walmart 
Colorado TJX
Connecticut NBCUniversal 
Delaware  Walgreens 
Hawaii Citigroup 
Maine  Google
Maryland NFL
New Mexico Cisco 
New Jersey Pfizer 
New York  Anthem 
North Carolina  United Airlines 
Pennsylvania Morgan Stanely 
Rhode Island Salesforce
Virginia  Goldman Sachs 
Washington State Street Bank
Gilead Sciences 
The New York Times 
The Washington Post 
Frontier Airlines 
Union Square Hospitality Group


You’ve implemented the mandate, now what?

Your employee vaccination policy has been announced. Great! Now you need to find a way to securely manage employee health information at scale. In-house solutions place a tremendous burden on IT and HR teams. Any company with more than 100 employees will need to automate their system to keep track of who has been vaccinated and completed a COVID-19 test.

Beware of these mistakes

Storing records on Excel, Google Sheets, or other similar databases can lead to security and compliance issues

There was recently a security breach in Microsoft Power Apps that were exposed online, revealing the contact tracing information and COVID-19 vaccination status of users. Another data breach occurred at California State University, Chico revealing students who requested religious exemption from the COVID-19 vaccine. 

Using siloed solutions for vaccine tracking and test management

HR teams are overwhelmed by their responsibilities to track employee health status and manage communication workflows in the event of positive cases and exposure. Managing these workflows with separate solutions places a significant burden on teams who go back and forth between calendars, Excel, and other platforms. With our one platform, administrators can manage their COVID-19 mandates, communications, and workflows in one place. 

Cannot store vaccine information with other employee records

According to the EEOC, employee vaccination status is considered “confidential medical information” and has to be kept separate from personnel files, both print and digital.

Looking for additional tips? Gartner provides great resources for employers to review before establishing a vaccine mandate. 

Automating your COVID-19 Workflow

Our Command Center provides digital vaccine tracking and testing tools to help administrators comply with the recent guidelines. But that’s not all. What do you do if an employee reports a positive test result or symptoms? ReturnSafe’s case management, screening, and contact tracing tools help HR manage workflows to prevent outbreaks 

Vaccination Tracking & Verification

The Vaccine Tracking tab helps you track employee vaccination status, gauge employee sentiment towards vaccination, and verify employee vaccination records. 

Vaccine Verification

Test Tracking

In the Test Results tab, an organization’s testing provider can upload bulk imports of employee test results into the Command Center for administrators to review. 

Test Management

Case Management

In the Case Manager tab, administrators can create and update positive, preemptive, and cleared cases. Administrators can also override employee screening recommendations and have access to workflow management tools to ensure cases receive the appropriate follow-up communications.

Case Manager Contact Notification

If you are on a tight deadline, book a demo with our team to get up and running as soon as possible.

ReturnSafe Return to Work Newsletter – September 23, 2021

ReturnSafe Return to Work Newsletter – September 23, 2021

News and Updates

President Biden has ordered OSHA to create a new standard that requires businesses with more than 100 employees mandate vaccines or implement weekly testing for their employees. Managing this new rule at scale has now become HR’s top priority.

ReturnSafe provides administrators with all the tools they need to comply with the new requirements while securing employee health data.

Tools to Comply with Federal Requirements

With our vaccine and test tracking solution, administrators can monitor employee compliance with President Biden’s vaccine or test order.

Bidens Order Flow

Did you know?

Entry Logging is now available

What is Entry Logging?

With the ReturnSafe Reader App, employees can easily scan their Health Pass at the office entry kiosk. The new feature gives administrators a building entry time and attendance log and ensures all on-site employees meet safety criteria.
Connect with a solution expert to learn more

Entry Logging

You Can Add and Notify Contacts in Case Manager

Within Case Manager, administrators can see and add contacts of positive cases and send them notifications directly from the Command Center. Case Manager Contact Notification

About our new testing partnership

ReturnSafe has partnered with Meenta to give easy access to testing

We have partnered with Meenta, the leading testing marketplace provider to make it easy for employees to access COVID-19 testing. Employees can easily upload their test results through the ReturnSafe app.
Lucira Check IT Rapid PCR Test
QUIDEL Quickview Antigen Test
BINAXNOW Rapid Antigen Test

Customer Stories

Kroll Header

How Kroll keeps their global workforce safe amidst COVID-19

As Kroll began reopening offices worldwide, they needed a scalable and customizable return to work technology to protect their employees.
Read more

Are you interested in learning more about our solution features?

Book a demo to try our tools! Learn more about vaccine tracking, weekly testing and case management

ReturnSafe Return to Work Newsletter – August 24, 2021

ReturnSafe Return to Work Newsletter – August 24, 2021

News and Updates

Best practices for COVID-19 safety protocols have become clear over the last few weeks. Vaccine tracking and weekly testing are the new standard. This is reflected in OSHA and the CDC’s new guidance as well as federal agencies, state governments, and large businesses new requirements for employees returning to the workplace.

Our team is happy to help as you navigate changing state, local, and federal guidelines and put together your own policies and workflows.

New Guidance

Responding to OSHA and the CDC’s New Recommendations

Due to the rise of the Delta variant OSHA and the CDC have updated their safety recommendations to keep employees safe.
Read more

Did you know?

We released new vaccine reporting enhancements

For Administrators

Administrators can now verify employee vaccination records directly from the portal.

Vaccine Verification

For Employees

We also have a new employee app feature available for customers to adopt. The feature allows employees to update their vaccine status in a separate tab on the app, outside of the screening flow.ReturnSafe Vaccine Update Tab

Customer Stories

Flynn Story

How Flynn Group of Companies maintains safe operations

Find out how Flynn Group of Companies prevented COVID-19 outbreaks and resulting shutdowns by utilizing ReturnSafe’s screening platform.
Read more

Are you interested in learning more about our solution features?

Book a demo to try our tools!

Responding to OSHA and the CDC’s New Recommendations

Responding to OSHA and the CDC’s New Recommendations

OSHA Guidance

OSHA recently updated their recommendations to help employers protect workers. In their guidance, they encourage employers to develop vaccine incentives and/or policies to require employees get vaccinated or be tested regularly.

Like the CDC, they encourage fully vaccinated individuals to wear a mask in areas of substantial or high transmission and “regardless of level of transmission, particularly if individuals are at risk or have someone in their household who is at increased risk of severe disease or not fully vaccinated.” If a vaccinated individual is exposed to someone with COVID-19 they recommend getting tested within 3-5 days and wearing a mask for 14 days or until the individual gets a negative test result.

CDC Guidance

With the rise of the Delta variant across the country the CDC now recommends that fully vaccinated individuals wear a mask indoors in public if they are in an area of substantial or high transmission. This reverses their earlier guidance permitting those fully vaccinated to bypass wearing masks.

Individuals may also want to wear a mask regardless of local transmission levels if they or someone in their household have:

  • a weakened immune system
  • an underlying medical condition
  • a higher risk of severe COVID-19 because of their age
  • not yet been vaccinated

ReturnSafe’s Guidance

We agree with OSHA and the CDC’s new guidance especially with the rise in cases and fatalities due to the Delta variant.

Vaccine tracking and testing are the new standard to ensure safety at the workplace. Federal agencies, state governments, and large businesses have already started implementing these requirements for their employees.

Although those who are unvaccinated are at higher risk, breakthrough cases are still possible. Fully vaccinated individuals should continue to wear masks and screen for COVID-19 symptoms and stay home and get tested if they are symptomatic. If they test positive they should follow isolation procedure and stay home for 10 days per the CDC guidelines.


Learn more about the upcoming OSHA vaccine mandate by visiting Vaccine Management.


ReturnSafe Return to Work Newsletter – July 22, 2021

ReturnSafe Return to Work Newsletter – July 22, 2021

News and Updates

As the delta variant spreads it is crucial to protect unvaccinated communities. The best defense against the variant is the vaccine. Our tools can help you track and optimize employee vaccination rates and prevent outbreaks. 

ReturnSafe NPS

Customers Give ReturnSafe a World Class NPS

In their most recent NPS survey, customers gave ReturnSafe a World Class Ranking! 
Learn more

Update your COVID-19 Toolkit

Verify and Track Employee Vaccination Status 

Keep your finger on the pulse as the world changes. With our secure HIPAA compliant vaccine management platform administrators can track as much or as little vaccine information as they want. Employers can ask for vaccine self attestation and/or ask employees to upload their vaccination card. Verification workflows allow employers to confirm employee vaccination status. 
Read more
COVID-19 vaccine management


New Feature Available!
Contactless & Verified Safe Entry

The future of the workplace is touchless! The building access feature ensures only healthy employees enter the office and minimizes the spread of germs in high traffic entryways. 
Read more

Safe Entry Pass

Entry Access Pass 

Only people who meet return to work safety criteria receive a safety pass to access the building. Access criteria are customizable.

Touchless Entry Tablet

Affordable & Easy to Use Tablet for Touchless Entry

Integrates with existing stack for access control, time & attendance, and other IT systems. Utilize QR code or facial recognition features to ensure only healthy employees access the building. 

Customer Stories

Long Term Care - Redstone

How Redstone Overcame Vaccine Hesitancy

Redstone doubled the number of employees willing to get the vaccine. How? Implementing proactive safety measures and transparent communication to build trust that safety was top priority.
Read more

Are you interested in learning more about our solution features?

Book a demo to try our tools!