The command center for COVID-19 helps HR leaders prevent and manage outbreaks cost effectively, minimizing risk and increasing employee confidence in returning to physical workspaces
AUSTIN, TX – May 11, 2021 – ReturnSafe, the holistic software solution for infectious disease management (IDM) helping businesses reopen and stay open, today announced it has joined the UKG Partner Network, a collaborative ecosystem of technology companies working with UKG (Ultimate Kronos Group) to deliver custom applications, solution extensions, and integrations that provide a simplified and more connected workplace experience. UKG is a leading global provider of HCM, payroll, HR service delivery, and workforce management solutions.
With this collaboration, organizations that utilize both ReturnSafe and UKG solutions, including UKG Pro, UKG Dimensions, and UKG Ready can benefit from an integrated solution to help prevent and manage COVID-19 outbreaks in the workplace. ReturnSafe provides HR leaders with a command center to manage employee vaccination status, health screenings, testing data, contact tracing, and isolation and quarantine case management. The solution provides a 360-degree view into areas of risk and the tools to respond quickly and effectively. The integration with UKG streamlines employee user administration by automatically updating ReturnSafe with employee new hires and status changes to keep the COVID-19 Command Center up to date – saving hours of administration time.
“Since the onset of the pandemic, ReturnSafe has helped 60-plus organizations to reopen and stay open,” said Jikku Venkat, CEO and Co-Founder, ReturnSafe. “Many organizations have created ad-hoc solutions to manage a skeleton crew during the pandemic, but as the country reopens, countless businesses and schools will be heading back to in-person settings in full force. Leaders will need a solution that is easy to use, provides workflow automation, and supports compliance reporting needs. We are bringing our expertise and solution to the UKG ecosystem to give HR and operations leaders the insights and tools they need to scale their safety measures and confidently welcome back employees with the lowest possible workplace-related health safety risks.”
Businesses using ReturnSafe have access to:
Vaccine Management and Employee Sentiment: As employers navigate mixed-immunity workforces, this tool provides a report on important employee vaccination information, including vaccine provider, date, location, and eventual booster status. This feature also includes employee sentiment surveys where administrators can gauge their workforce’s attitudes towards taking the vaccination, providing meaningful insights for creating programs to address employee concerns.
Building Access Screening and Timekeeping Check In: This tool ensures that only people who meet the organization’s safety criteria have access to the building by integrating the health screening survey with building access control systems, as well as providing HR leaders with an easy-to-use integration with UKG Dimension for timekeeping.
Test Management: Employers’ external testing providers can directly upload employee test results into the Command Center Dashboard. Administrators can utilize this information to take immediate action when there is a positive test, and quickly update employees’ building access status.
Contact Logging / Tracing: Log close contacts with Bluetooth or Ultra-Wideband tags for a precise response to an outbreak, avoiding business disruption and complying with employee exposure notification requirements.
Case Management: All data entries and information are compiled in one workspace, displaying employees with potential, active, or cleared cases of COVID-19. Administrators have access to all the information needed to efficiently manage outbreaks, ensuring teams are following prescribed safety protocols.
“At UKG, we build lifelong partnerships with our customers to help them protect their people and create connected and meaningful experiences,” said Mike May, Senior Director, UKG Partner Network at UKG. “By cultivating a highly engaged ecosystem of technology partners, we’re able to solve critical business problems in novel ways. This empowers our customers with more opportunities to improve the employee experience, achieve new operational efficiencies, protect their people, and extend the value of their UKG investment.”
ReturnSafe is a comprehensive software solution for infectious disease management (IDM) that is helping businesses, universities, healthcare facilities, sports teams and major venues businesses reopen and stay open. Its end-to-end platform provides daily health screening, exposure notification, and contact tracing and case management for COVID-19 and other contagious diseases. ReturnSafe is based in Austin, TX and backed by Fifty Years, Necessary Ventures and Active Capital. To help keep everyone in your organization safe with human-driven, technology-supported solutions, visit https://www.returnsafe.com.
California is set to reopen on June 15, 2021, however, the strict requirements on employers regarding COVID-19 cases in the workplace have not changed. This law (AB-685) adds new employer notification requirements and gives Cal-OSHA expansive authority to close workplaces based on the threat of COVID-19. They have started issuing citations ranging from $5,000 to $100,000 for serious Covid-19-related violations. With the new statute, Cal/OSHA does not have to notify employers fifteen days before issuing the citation.
The law includes three key provisions:
Requirement for Employee notification of COVID-19 in the workplace: Under AB 685, the requirement to notify employees who may have been exposed to an infected employee is now mandatory under new Labor Code section 6409.6. Section 6409.6(a) requires an employer who receives notice of potential exposure to COVID-19 to notify any potentially exposed employees within one business day. Employers are required under the new law to keep records of the written notices provided to employees for at least three years.
Notification of the local public health agency of outbreaks within 48 hours: If an outbreak occurs in its workplace, an employer must notify the local public health officials of the names and worksite of “qualifying individuals” within 48 hours. An “outbreak” is currently defined as: “at least three probable or confirmed COVID-19 cases within a 14-day period in people who are linked in the setting, are from different households, and are not identified as close contacts of each other in any other case investigation.”
Authority for Cal-OSHA to close workplaces that constitute an “imminent hazard to employees”: AB 685 amends Labor Code section 6325 to permit Cal-OSHA to close workplaces that “constitute an imminent hazard to employees” due to COVID-19. Some of the notice provisions that Cal-OSHA usually must comply with before making this determination have been removed so employers must be prepared to act immediately if they receive notice.
To meet these new requirements, public and private employers will need a solution purpose-built to fight infectious disease. ReturnSafe’s platform provides human resources administrators with risk mitigation insights to effectively prevent the spread of COVID-19 at the worksite. Our automated end-to-end solution provides a full view of employee health status, contact tracing efforts needed, and allows administrators to manage notification workflows.
We provide a comprehensive set of services to enable you to create a healthier workplace. Screening, testing, contact tracing, vaccine management, and case management information is integrated into one data set so administrators can take swift and effective action to prevent outbreaks.
Mobile app or web app with a daily screening survey based upon CDC guidelines with the ability to customize screening questions for a location or industry-specific need. The survey screens for symptoms, exposure, travel, testing and vaccine status and provides an employee with a “green” building access pass or a “red” stay at home recommendation.
Ensures only employees who meet the “come to work” criteria are at the workplace. HR has a centralized dashboard of each employees health status.
During the workday, employee contacts can be logged using both an in-app logbook and automated tracking via Bluetooth wearables. A pre-populated list of contacts is created on an ongoing basis and is immediately available if someone tests positive or has been exposed to COVID-19.
Employee exposure notifications can begin in minutes of the positive case notification.
Check out our blog posts below to learn about our customers’ COVID-19 journeys and to get the latest health and safety updates. Scroll down to watch our latest webinar on best practices for reopening sports and entertainment venues and preview our new product features.
Vaccination Day at Redstone Highlands: Tips to Encourage Adoption
Redstone was able to successfully double their vaccine adoption rate. Check out our blog to find out how you can overcome vaccine hesitancy. Read more
What Employers Need to Know About the New COVID-19 Variants
What should employers know about the new COVID-19 variants? Read our blog to learn more about the variants and how they can impact your workplace operations. Read more
Watch Now: NCS4 Webinar
Sports and Entertainment venues want to deliver a safe and enjoyable experience for fans. Watch the National Center for Spectator Sports Safety and Security (NCS4) webinar featuring our team and ParkHub to find out how organizations like the Spurs are utilizing technology to confidently reopen. Watch Now
Are you looking for screening, contact tracing, testing, case management, and vaccine management tools for your organization? Book a demo to learn more about our solution!
ReturnSafe’s end-to-end software solution for infectious disease management offers businesses, universities, healthcare facilities, sports teams and major venues the tools needed to successfully reopen and stay open.
AUSTIN, TEXAS – March 01, 2021 – ReturnSafe, the holistic software solution for infectious disease management (IDM) helping businesses reopen and stay open, today announces that the Howard Hughes Medical Institute (HHMI), the largest private biomedical research institution in the United States, has licensed ReturnSafe’s daily health screening app for use at HHMI’s Janelia Research Campus in Ashburn, Virginia.
ReturnSafe In Virginia
The state of Virginia has a unique set of workplace safety requirements that incorporate many of the Centers for Disease Control and Prevention (CDC) guidelines and are stricter than most other states. Virginia requirements include daily screening for COVID-19 symptoms for certain employers. ReturnSafe’s app provides a solution for Virginia’s requirements.
ReturnSafe can be used to conduct daily health screenings to maintain compliance. Staff cleared to come to the workplace receive a unique PIN code they use to enter and access the operational building and research facilities.
“ReturnSafe’s mission is to ensure that businesses can keep their workers safe, now and into the future,” said Tarun Nimmagadda, Chief Executive Officer of ReturnSafe. “This pandemic has completely upended our lives. Millions of people have lost jobs. Hundreds of thousands of people have lost their lives. It’s forced us into our homes. It’s kept us away from our loved ones. Returning to any sense of normalcy is going to be a challenge, but it’s never been more urgent. Our world and our workplaces may never be the same again, but we have an opportunity to create new norms to prevent this type of devastation.”
The ReturnSafe Platform
Beyond a daily health screening app, ReturnSafe offers businesses, universities, healthcare facilities, sports teams and major venues an end-to-end solution that includes:
A daily screener that screens for symptoms, exposure and travel to ensure only people meeting the ReturnSafe criteria can access the building.
A testing dashboard providing rapid notifications of positive test results, a requirement for mitigating contagion in fast-moving environments, especially important when lab responses are slow.
High-resolution contact-tracing leveraging existing mobile and wearable devices with built-in social distancing alarms, one of the most needed solutions in active environments.
Case management to manage workflow and communications for employees in isolation and quarantine, eliminating manual spreadsheets which are error prone and hard to manage.
Vaccine management for employers to oversee workplace immunity without compromising employee safety and privacy, the most recent addition to the platform.
Born out of CoronaTrace.org, an open-source contact tracing system for COVID-19, ReturnSafe is on a mission to prevent and reduce the spread of infectious diseases at workplaces and schools. In just six short months, ReturnSafe has amassed more than 60 customers – including Sesame Workshop, Los Angeles Clippers, San Antonio Spurs, The Leukemia & Lymphoma Society and several universities and schools – and protected the lives of over 20,000 employees and stakeholders.
ReturnSafe is a holistic software solution for infectious disease management (IDM) that is helping businesses, universities, healthcare facilities, sports teams and major venues businesses reopen and stay open. Its end-to-end platform provides daily health screening, exposure notification, and contact tracing and case management for COVID-19 and other contagious diseases. ReturnSafe is based in Austin, TX and backed by Fifty Years, Necessary Ventures and Active Capital. To help keep everyone in your organization safe with human-driven, technology-supported solutions, visit https://www.returnsafe.com.
We collected a few pieces this month to highlight key features and best practices for screening, testing, and contact tracing. These tools can help you prevent outbreaks as we wait for the vaccines and prepare for variants to surge in March.
UPCOMING: FREE WEBINAR
Join us, National Center for Spectator Sports Safety and Security (NCS4), Parkhub, and Spurs Sports & Entertainment for a free webinar on Event Staff Safety and the Contactless Service Experience. Register here
Best Practices and Options for Employee COVID-19 Testing
HR leaders should consider implementing a COVID-19 testing program to prevent outbreaks. Check out our blog to learn more about employee testing options and best practices. Read more
What to Include in Employee Screening for COVID-19?
Employee screening is essential for keeping high risk individuals out of the workplace. Take a look at our blog to learn more about COVID-19 screening requirements, guidelines, and key components. Read more
Easily Comply with Cal/OSHA AB 685
An Infectious Disease Management platform should give employees a sense of ease knowing that their employer is taking their health seriously. Use this checklist to evaluate each option. Download here
Are you looking for screening, contact tracing, testing, and vaccine management tools for your organization? Book a demo to try them out!
Like most organizations, you probably have a daily health screening solution to ensure that only employees that meet your return to work criteria have access to the facility. However, screening alone does not protect your community from the silent spread of infection. Employees infected with COVID-19 but are pre-symptomatic and those that are infected but are asymptomatic may unintentionally spread the virus at your workplace.
An employee COVID-19 testing program is a vital addition to preventing outbreaks. Even though a vaccine rollout is underway, the new highly transmissible variants on the rise threaten workplace safety. Given these circumstances, you should update your safety protocols to include a broad-based testing program to ease the concerns of staff and patrons.
There are three different methods organizations can utilize for employee COVID-19 testing: at home tests, on-site testing, and off-site testing. This blog evaluates each option and reviews overall best practices for testing in the workplace.
Can You Mandate Employee COVID-19 Testing?
Yes, the U.S. Equal Opportunity Commision (EEOC) states that employers may administer COVID-19 tests to keep workplaces safe. The Americans with Disabilities Act of 1990 (ADA) requires that mandatory medical tests of employees are “job related and consistent with business necessity”. According to the ADA, if employers administer tests according to current CDC guidance then this meets the “business necessity” standard.
PCR versus Antigen
You should evaluate which type of COVID-19 test would work best for your organization. Currently there are two types of diagnostic tests for COVID-19, PCR and Antigen. PCR tests are the gold standard in terms of accuracy. However, these tests are generally more expensive and take longer to deliver results than Antigen.
Antigen tests are more accurate if the operator is someone already experienced with the testing system. Organizations can use theBD Veritor System to improve accuracy. Due to demand for this system by the federal government this system is not always accessible.
Another option is to use both Antigen and PCR Tests. You can use Antigen as your primary test and PCR as the secondary test if you suspect a false positive. In this case, you can use PCR to verify the result, so you don’t lose employee productivity.
You should evaluate which diagnostic test works best for your organization. Once you have decided, the next step is to decide on the best testing method.
Type of test
What it detects
Level of Accuracy
Time to Results
Detects specific proteins from the active virus
$5 – $35
Detects active virus genetic material
$65 – $150
At Home Testing
Employees can order and self-administer at home tests. This can be a benefit for companies that wish not to be directly involved in employee COVID-19 testing. The turnaround time for at home tests ranges from a few minutes to a few days. Employees and human resource administrators should ensure these testing providers have obtained anFDA Emergency Use Authorization (EUA).
A drawback of at-home tests is that administrators cannot verify the designated employee self-administered a COVID-19 test. These tests also vary greatly in terms of accessibility. For example, theBinaxNOW™ test by Abbot is hard to access given the demand for these tests by the federal government.
The test’s accuracy is also dependent on the employee’s administration. Administrators concerned about accuracy and compliance should choose tests that are relatively easy to use.
Experienced professionals administer on-site tests to employees at a work site. As opposed to at-home tests, human resources can verify that the operators administered COVID-19 tests to the right employee. On-site testing encourages compliance since employees can access the resource at work.
Companies that test on-site create a positive and trusting work environment. Employees feel supported when businesses are proactive about health and safety.
On-site testing is a great option for essential businesses and other high-risk organizations. In these industries, administrators must confirm employees received the right test and react immediately to positive test results. On-site testing is also the best option for businesses with a large number of employees.
A disadvantage of on-site testing is that businesses are taking on the responsibility of testing. When on-site testing, you must ensure that your labs are following the appropriate sanitation and privacy protocol. Additionally, you must adhere to federal guidelines regarding on-site testing.
If your company wishes to do on-site testing, you must adhere to federal mandates for employee COVID-19 testing. Businesses must obtain aCLIA license or hire an organization with a mobileCLIA lab certificate to do on-site testing.
External testing providers, outside of an organization’s worksite, provide off-site testing for employees. Similar to on-site tests, professionals can confirm that the right employees received the COVID-19 test. Off-site testing centers often have better equipment than those on-site, which can improve the accuracy of test results. Best of breed off-site testing centers assess employee COVID-19 tests as soon as possible.
There are some issues that can arise with off-site testing. For example, an employee COVID-19 testing location separate from your worksite may be inaccessible. If employees have to travel outside of work for a test this might diminish compliance. Additionally, off-site testing is less effective if there is a slow turnaround time.
When evaluating a solution, you should consider which testing options are best fit for your organization in the long-term.
No matter which option you choose, employers need a solution for managing the entire testing process. TheCDC’s guidance encourages testing employees with COVID-19 symptoms or potential exposure.
You should encourage all employees reporting symptoms or exposure to seek testing. In addition, you should consider establishing a broad-based testing program for everyone’s safety. This program should allow you to see positive test results immediately.
An effective test management system should also integrate with a contact tracing solution. This solution should provide a list of the close contacts of employees infected with COVID-19 and their contact information. Once you have this information, your team should send the appropriate advisories to these employees as soon as possible to prevent further infection.
Beyond a strong diagnostic testing system, employers should use testing as a risk mitigation tool. Companies can regularly test all or a sample of employees to identify high-risk areas of infection at the workplace. This process is known as surveillance testing. Surveillance testing also allows employers to capture potentially asymptomatic employees.
As an HR leader, you should have one centralized and secure location where you can store important testing information and manage risk. The solution should be scalable, customizable, and integrate with other health safety tools. Our platform provides holistic screening, testing, and contact tracing tools to help employers prevent outbreaks.
Book a demo to learn more about our COVID-19 testing, screening, and contact tracing tools!